Here are two questions you need to ask yourself…..
If your computer “crashed” right now, would you still be able to operate your business effectively?
If your computer “crashed” right now, how soon can you have a replacement up and running?
Makes you think right? I don’t think anyone wants to go through restoring files and reinstalling software. Following these tips will make your life easier, should Murphy’s Law kick in decide to take out your computer.
1. Keep all your data files in one central location: Knowing ahead of time where are your important files are located will ensure that what ever back up process you are using is actually backing up all the files that need to be backed up.
2. Back up your files: Speaking of backing up…Make sure you have in place a back up system for your files.
Offline backup- using software to create a daily back up of your files
- Make sure you actually back up your files to a separate “media” location. You would be surprised how many times I have come across clients that are backing up their important files on to the SAME harddrive as the files are all ready on.
- End of month create a back up on a DVD or CD ( depending on the size of all the files you back up) and bring to another location.
- Determine a manageable amount of back up versions to keep before overwriting (5 days, 2 weeks, 30 days)
- TEST!! test your restore functions to make sure you know how to restore a file(s)
Online Back Up – Many online sites are available for automatic back up
- Carbonite.com : Annual fee of $59.00 is extremely reasonable for the amount of time you save knowing your files are backed up constantly through out the day.
- There are others out there, for example Mozy.com as well as many others. Here is a link to a site that lists 10 of the top online back up sites
- My tip for Carbonite – make sure you choose all the folders you need backed up. For example I make sure my desktop is backed up so that if you are “lazy” and just save files to your desktop before “filing them” you can be sure they will be backed up.
3. Keep a running list of the software you install along with any CD keys, passwords etc. This way when you need to re-install your software you won’t have to dig around for the software and keys needed to re-installed or register the product. Keep a hard copy of this list in a secure location, because saving it on your computer does no good if that file was not backed up.